Home Games (Hosting)
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Review HOME FIELD REQUIREMENTS
The form to request the ability to host games will open in January and is for the regular season only. Use of the form is the only method allowed to request.
The form to request home dates will open in July and is for the regular season only. Use of the form is the only method allowed to request.
Admission Policy
Admission Policy
The host of a TYFA event is permitted to charge an admission fee.
While there is no minimum admission fee, a standardized maximum fee has been set across the league.
Regular Season & Organization-Hosted Playoff Fees: A maximum of $8.00 per person.
Semi-Finals & State Championship Fees: Typically ranging from $10.00 to $25.00, these fees will be determined by TYFA on a case-by-case basis at the time of the event.
Organizations are allowed to set their own fees, including offering discounts, as long as they do not exceed the established TYFA maximum fee. Please note that the fee range is from $0 up to a maximum of $8.
Admission fees may be charged either by the vehicle or at the gate, but NOT both.
Special Circumstance: For any special circumstances where an organization needs to charge more than the established maximum, a request must be submitted to TYFA for review via helpdesk@tyfa.com stating the reason for the exception.
Any violations of this policy will result in a Level II violation.
Exceptions:
Children age 3 and under are admitted free of charge.
Referees
TYFA staff in TYFA attire are exempt from admission fees.
Players, cheerleaders, and volunteers that are part of the sideline personnel from teams participating on the day of the event at that facility are exempt from admission fees.
If not dressed out, identification profiles must be presented.
Non 'sideline personnel' will be required to pay admission
The Ability to Charge Admission:
In order to charge an admission fee, the facility must have fixed or permanent fencing, including a designated entry gate where admission is charged upon entry. Facilities lacking fixed fencing will not be permitted to charge an admission fee.
Note: 'Don’t Take On More Than You Can Handle' – We understand the desire to host events at high-quality facilities, but if the cost of such a venue exceeds what your organization can afford, it's important to reassess whether it's the right choice for your needs.
Homecoming Festivities
Homecoming Festivities
When scheduling referees for your homecoming event with TYFA, please ensure the following:
Notify TYFA in advance that it is your homecoming day, so they can inform the referees.
Failure to do so will result in a monetary fine, and you will be required to pay an inconvenience fee to the officiating group.
Inform your opponent that it is your homecoming and notify them of any schedule changes or extensions.
Important Considerations:
ENSURING THE COMPLETION OF THE GAMES, ESPECIALLY IN CASES OF BAD WEATHER OR LIGHTING ISSUES, TAKES PRIORITY OVER HOMECOMING ACTIVITIES.
Homecoming Halftime:
Homecoming halftime may be extended by a maximum of 10 minutes, in addition to the standard 10-minute halftime, for a total of 20 minutes.
If halftime exceeds 20 minutes, an additional $5 per referee ($15 total) will be owed.
Maximum Duration for Homecoming:
Homecoming activities are limited to a maximum of 30 minutes.
If the home team refuses to start the second half after this period, referees will issue an Unsportsmanlike Conduct (15).
If the home team still refuses to take the field, referees will declare a forfeit.
Field Use During Homecoming:
If the home team is using the field for homecoming festivities:
The visiting team is prohibited from being on the field or playing any music.
Violations will result in a Level IV violation.
Credit Card & E-Payments Fee Policy
Credit Card & E-Payments Fee Policy
Convenience Fee
The Texas Youth Football Association (TYFA) has established the following policy regarding credit card processing fees, commonly referred to as "convenience fees", for admissions and transactions. This policy applies to all host organizations charging processing fees at home games and is designed to ensure consistency, uniformity, and transparency across the league.
TYFA uses the term 'Credit Cards' as a generic reference to encompasses traditional credit cards as well as digital or electronic payment methods, such as CashApp, Venmo, and similar platforms.
Convenience Fee for Credit Card Payments
The maximum convenience fee that may be applied to any credit card transaction for admission is capped at $2.00 per total transaction.
Under NO circumstances may an organization charge a higher fee or apply the fee to individual tickets. The fee may only be applied once per total transaction.
This fee is intended solely to offset processing costs incurred by the host organizations while offering the convenience of electronic payment options.
Disclosure and Transparency
All applicable convenience fees must be clearly communicated at the time of purchase and prominently displayed at the admission gate and concessions.
The total transaction amount, including the convenience fee, must be clearly shown before payment is processed.
Organizations must also provide clear information on accepted digital payment methods (e.g., PayPal, CashApp, Venmo, credit cards, etc.).
Compliance, Enforcement and Review
This policy will be strictly enforced, and any violations may result in disciplinary action by TYFA.
Any organization found in violation of this policy will incur a fine and may face additional penalties, including the potential loss of home games.
TYFA will periodically review this policy to ensure compliance with financial regulations and organizational needs. Any changes to this policy will be communicated in advance.
By enforcing this policy, TYFA aims to uphold financial transparency and ensure a fair and efficient payment process for all participants and attendees.
For any questions or further clarification, please contact TYFA at helpdesk@tyfa.com.
Loss of Home Field Policy
Loss of Home Field Policy
We recognize that unforeseen circumstances may prevent an organization from hosting games. This policy provides clear guidelines for organizing games when access to a home field is lost, ensuring consistent, fair, and timely rescheduling and alternative hosting arrangements.
Responsibility of the Hosting Organization
Hosting organizations are responsible for securing and maintaining their home game venues.
Each organization must have contingency plans in place to address potential disruptions to field availability.
Organizations are not authorized to impose conditions on TYFA regarding game scheduling, including the time and location of events.
2. Loss of Field and Rescheduling
TYFA must be immediately notified if a hosting organization loses their field due to unforeseen circumstances.
The organization is expected to make reasonable efforts to secure an alternative venue and keep TYFA informed of their progress.
Should a suitable alternative venue not be found, TYFA reserves the right to reassign hosting privileges to the visiting team.
3. Delays and Misrepresentation
Hosting organizations must not delay or misrepresent the status of their field to avoid playing a scheduled game.
This includes failing to secure a backup venue or refusing to explore viable alternative options.
4. Refusal to Play
Hosting organizations are not permitted to decline rescheduled games without justifiable reasons.
In the event that a team refuses to play, TYFA will reschedule the game, and the organization that fails to participate may face a forfeit or other sanctions.
5. Evasion of Play
Should TYFA determine that an organization is deliberately attempting to avoid playing a scheduled game, TYFA will arrange an alternative date for the game.
6. Use of Non-Approved Fields
Organizations must ensure that they have access to an "Approved Field" for hosting games. See Field Requirements.
TYFA schedules Referees for games. TYFA needs information to do so. If you are hosting in the FALL, please complete this form each week you host.
This is the only way to submit this information.
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