Org Help Desk - INSURANCE

Insurance

There is a lot of information that should be read to understand what is provided by TYFA as part of membership; what is made available for optional opt-in; who is eligible; and how to make claims.

TYFA's Insurance Availability

- - TYFA's Liability and Medical Insurance is only valid at these events and locations:
  - Weekly TYFA Practice or Officially Scheduled TYFA Game venue
  - Gyms for Practice
  - Scrimmage, Jamboree or Tournament when against TYFA Teams ONLY
  - Banquet Halls to end the TYFA Season
  - Meeting Site to issue equipment to TYFA athletes, speak with TYFA parents or volunteers

AND

Held at any location that a TYFA Liability Policy had been requested, issued and received and something pertaining to TYFA is being held. Example: State Championships.

Liability Insurance Information

Liability Insurance is provided by TYFA:

To "eligible" organizations (defined as)
- - Those with a valid Annual Agreement for the year requesting; and
  - Those who have paid their Annual Dues for the year requesting; and
  - Those that TYFA classifies "eligible"; in Good Standing, not suspended etc.

TYFA Liability insurance covers the 12-month period of July 15 thru July 14.
- - Organizations who join TYFA prior to the July cycle may request a policy, but TYFA will be listed as the insured; not the organization.
  - Members can request a policy at any time July thru July by submitting a proper request using the form below.
  - Members may request as many policies in the 12-month period as they need for TYFA practice, game and meeting sites.
  - Insurance provider normally sends the new policy within a 24 to 48 hours, but does not work weekends and holidays.

TYFA Liability insurance only covers the named venue on the policy for damages incurred during an official TYFA event.
- - TYFA Liability policies have a $2,000,000 limit.
  - There is no deductible.
  - Claim must be made within 90 days of the damage.

2024-25 Available | 2025-26 available 09/15/2025

Request Insurance Policies

Liability Insurance Claim & Form

If your facility has been DAMAGED while hosting an official TYFA event, you may attempt to make a claim.

STEP 1 - Do I qualify (all must be true)

Is my organization in "Good Standing" with TYFA for the year I wish to claim?
Do I or TYFA, have a copy of the policy for the venue that was damage dated for the year I wish to claim?
Was the damage incurred during an official TYFA event?
If the answer to any one of these is a NO, the Liability insurance will not cover your damages.

STEP 2 - Assuming all answers previously were all YES you can submit a claim.

Click the link to complete and sign the document [ONLINE FORM]

TYFA will complete any documents, package the claim form and any items and send it to the insurance company for review. From that point forward any communication will be between the organization and the insurance company.

Spectator Insurance Claim

If a spectator at your venue claims to have hurt themself, they have a right to ATTEMPT to make a claim.
The key to this type of claim is the spectator must prove that you, the host, was negligent.
- - E.g., holes in the field, ants on the field, bleachers in bad shape, etc.

If a spectator approaches you with a claim they hurt themself and they want to make a claim, do not get involved in any type of argument.
Collect as much information as you can as to who they are, what happened, where etc.
Write that up and send it to HelpDesk@tyfa.com. DO NOT give that to the spectator.
Inform them that the TYFA Site: spectator.tyfa.com has all the information they need to make a claim.

If they reach out to TYFA, we will check that a policy is in place for the location and that an official TYFA event was scheduled that day.
If either one of those questions is a NO, then TYFA's Liability insurance will not cover you.
If both questions are a YES, then you as a host will be covered. TYFA's insurance and lawyer will handle from that point.

TYFA's Medical Insurance is classified as Secondary Medical Insurance. A Parent or Volunteer's primary insurance must be used for all expenses first. Secondary Medical Insurance is considered primary only if a parent or volunteer does not have their own insurance.

$ Benefits

TYFA Medical insurance covers the 12-month period of September 15 thru September 14.
A claim must be made within 90 days of the injury.
Payable for charges within the 52 weeks after the injury.

Athlete Policy
- - Accident Medical Expense Benefit: $250,000
  - Accidental Death or Dismemberment Benefit: $10,000
  - Dental Benefit per tooth: $250
  - Has a $250 deductible

Volunteer Policy
- - Accident Medical Expense Benefit: $100,000
  - Accidental Death or Dismemberment Benefit: $25,000
  - Dental Benefit per tooth: NA
  - Has NO deductible

How to Qualify?

TYFA provides Medical Insurance to all athletes (*1) each season at no additional cost.
- - An athlete qualifies for the insurance as long as they are certified (*2), not disassociated (*3) and does not get a season ending suspension.
  - Athletes qualify both spring and fall.

TYFA makes Medical Insurance available to volunteers each season for $5.
- - This is optional and a volunteer can opt-in by checking a box in their Volunteer Portal during the certification process.
  - A volunteer qualifies for the insurance by paying the fee and are certified (*2), not disassociated (*3) and does not get a season ending suspension.
  - If they paid for it the previous fall, they are covered in the new spring. But, if they purchase in spring, they will have to purchase again in the fall.

(*1) Athletes are Football Players (Flag or Tackle), Cheerleaders, and Dancers.

(*2) In the TYFA App with no holds of any type.

(*3) In the TYFA App on an active roster.

Athlete Medical Claim

If a certified athlete on your active roster is injured during an official TYFA event/game, whether hosted by your organization or your opponent, you can file a claim. Keep in mind that TYFA's insurance is secondary, meaning it only helps after your insurance. If you don't have personal insurance, TYFA's coverage becomes primary.

Does the athlete qualify (all must be true)

Is your organization "eligible" for the season the claim is for?
- - Example: Is your organization a TYFA member in Good Standing?
Is the athlete "eligible" for the season the claim is for?
- - Example: Is the athlete certified?
Did the injury occur during an official TYFA event?

If the answer to all the questions above is YES, you can either continue and help the parent, or inform them that (parent.tyfa.com) has all the information they need to make a claim. They will have the insurance information and forms so they can follow the instructions to make a claim on their own when they get the opportunity.

STEP 1 - Help the Parent

Click link to complete the form online [ONLINE FORM]

STEP 2

TYFA will review and sign the document.
TYFA will email it to AIG along with a copy to the parent.
Once the parent receives the copy from TYFA, they should wait a minimum of 5 business days and then contact the insurance company to set up the Claim Number.
- - Email to AHClaims@aig.com or Call 800.551.0824
  - Reference Policy Number: SRG0009158709

Volunteer Medical Claim

If one of your volunteers, on your active roster is PHYSICALLY HURT while you or your opponent is hosting an official TYFA event, the volunteer may attempt to make a claim. Please remember TYFA's insurance is a Secondary Insurance; not a Primary unless a volunteer does not have insurance of their own.

Does the volunteer qualify?

Did the volunteer opt-in and pay for the Medical Insurance in their Volunteer Portal during the certification process?

If they do not remember, you can log in to your Organization Portal and find them in the Volunteer tab of Manage Participants.
If it is the spring season, contact TYFA to look it up from the previous fall.
Is the volunteer attempting a claim within 90 days of the injury?
In either case if the answer to the question is No, they cannot claim.
If the answer is Yes, continue.

If the answer to all the questions above is YES, you can either continue and help the volunteer, or you can inform them that (volunteer.tyfa.com) has all the information they need to make a claim. They will have the insurance information and forms so they can follow the instructions to make a claim on their own when they get the opportunity.

STEP 1 - Help the Volunteer

Click link to complete the form online [ONLINE FORM]

STEP 2

TYFA will review and sign the document.
TYFA will email it to AIG along with a copy to the volunteer.
Once the volunteer receives the copy from TYFA, they should wait a minimum of 5 business days and then contact the insurance company to set up the Claim Number.
- - Email to AHClaims@aig.com or Call 800.551.0824
  - Reference Policy Number: SRG0009158709

JUMP: HOME | CHECKLISTS | ADMIN DASHBOARD

Page updated

Report abuse